Merchant Info & Application

Applications are now available!

We are so excited to welcome merchants of all kinds from across the country this year! Please review the Frequently Asked Questions and the Merchant Application link!

Please email us at holidaymarketmerchants@jltulsa.org with questions.

Frequently Asked Questions:

What are the types of booths available?  There are 10×10 spaces available inside the facilities at the Union Multipurpose Activity Center.  All booths have been priced at $350 per space.  Rental of multiple 10 x 10 spaces will result in a $25 discount off of each additional booth.  New for this year, we are offering a mini-booth which consists of a skirted 8’ table and two chairs.  These spaces are limited for rental by either companies whose goods are made in Oklahoma or good that are sbutantially hand crafted.  The rental for mini-booths is $150.00.   Electrical power is not available for the mini-booths.

Please see the attached map for a visual.

 

I don’t have a tax ID and the form has an asterisk by it. Is that a deal breaker?  No. Merchants without a tax ID can use their social security number.

Does JLT take a commission of sales? if so, how much is it?  JLT does not take any commissions of sales. The booth fee goes to JLT and helps support our community projects and training our volunteers.

Is there electricity to each booth?  Yes for the booths inside the Union Multipurpose Activity Center, electricity can be rented for $25. We recommend that you bring a 100’ power cord if renting electric.  Mini booths do not have access to power.

Can I rent extra tables? What about extra badges?  You can rent additional tables and purchase additional badges for $10 each.  Mini-booths are not eligible to rent additional tables.

What’s the application deadline?  At this time there is no deadline but booths are first come first serve.

What are the payment details/due date?  Merchant applications will be reviewed within one (1) week of receipt.  Once approved, merchant will be sent the Merchant Agreement by email. The Agreement and the deposit are due within 30 days of receipt.  The remaining balance is due in full no later than 60 days after the payment of the deposit or by November 10, 2017, whichever is sooner.  If the balance due is not paid by November 10, 2017, there shall be a late fee of $100.00 per booth/display space(s) assessed against Merchant. AII deposits and rental fees paid to JLT are non-refundable and fully earned when received.  Either full payment or deposit (half the booth fee) must be paid and a signed merchant agreement received before merchant is considered for placement on the floor map. Merchant fees must be paid in full no later than Friday, November 10th, 2017.

Other info about set-up/tear-down:  New this year, we are offering a VIP package that will allow you to move in early, will allow you to choose the area of the floor plan you’ll be placed in, two additional badges and power for your booth.  The price for the VIP package is $100 and will cover the complete number of booths rented.

Are food/drinks provided?  There will be concession stands open and available for food/drink purchases.

Is there a recommended hotel ? We have established a partnership with the Renaissance Tulsa Hotel & Convention Center located at 6808 S 107th E Ave, Tulsa, OK 74133.  The phone number to call for reservations is (918) 307-2600.  The negotiated rate is $90/night and they have plenty of parking for trailers.

How many tickets were sold last year?  About 4,500 three day tickets were sold last year.

Do I need to have my own insurance?  Yes, legally JLT cannot supply insurance so each merchant is required to have their own insurance. If you don’t have it you can talk to your local agent to receive it.

If you need to purchase insurance, we recommend Act Insurance which offers Artist and Crafter’s insurance by the show or on an annual basis.  For more information, visit their website at https://www.actinsurance.com.

Is there an extra charge for merchants who sell food/drink products?  No.  All food and drink products are sellable as long as they are non-alchoholic.

How do I pay for my booth after acceptance?  Click here to pay for your booth space.

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